Elite Technical is seeking an Executive Administrative Assistant to provide high-level, high-quality administrative and organizational support to the Executive Vice President/Chief Growth Officer of a large payor organization in the Maryland area. The selected candidate will performing a wide variety of administrative functions, including calendar management, travel management, email correspondences etc...

This position is an estimated 6 month contract position with a possibility of going permanent. This position is hybrid, 4 days onsite in the Canton MD area with occasional visits to Washington DC (1-2x per month). Responsibilities include:

- Maintain the Executive Vice Presidents work schedule and appointment schedule by planning and scheduling internal and external meetings, conferences calls, conferences and travel. Assist the Executive Vice President prepare for meetings by putting together agendas; executive level presentations and reports. Establish and maintain project tracking system to support the Executive Vice President in establishing priorities and meeting critical deliverables.
- Tracks and coordinates with staff to ensure completion of all action items for the Executive. Communicate effectively with all levels of associates, including Executive Staff and their Executive Assistants. Facilitate communication between Executive Vice President and direct reports. This includes creating an atmosphere in which timely and high-quality information flows smoothly both up and down the organization and encourages open expression of ideas and opinions.
- Attends meetings as necessary and/or required; records action items and distributes as necessary. Supports off site meetings and conferences sponsored by the executive. Plan and attend external meetings to include site review and selection of caterers, etc., while staying within specified budget.
- Coordinates requirements with executive staff at other locations. Coordinate executive communications, including taking calls, responding to incoming emails or other forms of electronic communications, and interfacing with internal and external visitors and business partners, including Board Members. Analyze and prioritize all correspondence and communication, directing inquiries to appropriate areas in an effective and efficient manner. Maintains reimbursement files for the budget. Provide historical reference by developing and maintaining an organized filing and retrieval system for paper and electronic documents; recording meeting discussions and distributing minutes to key stakeholders.

Required Skills

-Education Level: High School Diploma or GED
-Experience: 7 years experience supporting executive level management. Must have supported C-Level Executives in a chaotic, fast moving, environment.-
-Must have experience within a large corporation (min 500 employees). Healthcare insurance is considered a plus
-Tech Stack: MS Office (Word, Excel, Outlook, PowerPoint) - Must have strong Outlook capabilities--

Top 5 Required Skills:
1. Managing a very challenging calendar with both internal and external engagements via MS Outlook
2. Triage/Managing inbox, surfacing things for approval
3. Drafting/polishing communications (mainly external) following conversations
4. Providing on-site support -(i.e., printing materials, pulling together materials needed for meetings/engagements, reminders for travel time needed for meetings/engagements etc.)-
5. Conference/work travel - coordinating Travel/submitting expenses via Oracle (Oracle is a big plus, not mandatory)
Additional Comments