Our client, a Major Home Builder is looking for an Administrative Assistant for their Plantation Bay Sales Center in Ormond Beach, Florida. The Administrative Assistant will be expected to receive, greet and
accommodate all visitors to the Plantation Bay Sales office in addition to receiving and directing incoming phone calls. Additionally, answer Plantation Bay inquiries and provides general information to the visitors, prospects, and Plantation Bay residents, i.e. amenities, community information, Ormond Beach area information and benefits of living in Plantation Bay.
This is a full-time position with the following schedule: Sunday (Noon to 6 pm) and Monday to Thursday 9 am to 6:00 pm.
The following duties will include but are not limited to:
- Greet guests in a professional, welcoming and friendly manner.
- Register all prospect guests using the company-s guest registration forms.
- Determine which sales associate is -up- according to strict rotation of Sales Associates.
- Professionally answers all incoming calls and take messages. Ask for name and contact number before
transferring the call to Sales Associates.
- Prepares sales brochures and floor plan packets. Coordinates with marketing department to ensure
ample supply of brochures are on hand for customer packets as well as portfolios for customer contracts
- Keep log sheet for all walk-ins, appointments, return customers (be-backs), re-sale and property
management visitors/guests.
- Inspect what the cleaning crew has done twice a week and if anything needs additional attention.
- Issue -Resident Reward- certificates based on contracts.
- When authorized by Sales Manager, issue dining vouchers (one per Couple)
- Maintain the orderliness and appearance of sales office, main sales arena, conference rooms, kitchen and
restrooms. Make sure restrooms are properly stocked with toilet paper, soap and hand towels.
- Make sure sales office has sodas, cookies, coffee and water for prospects every day.
- Make sure there are area magazines, newsletters and testimonial book on the coffee table that guests
could go through while they are waiting
- Have ample supply of pre-made packets for customers and ensure there is fresh collateral in files per area
weekly (Friday-s) and match current pricing as shown on website with FAST Sales.
- Update and readily have covenants and restrictions for sales team for contracts.
- All other duties as assigned
EDUCATION AND WORK EXPERIENCE:
- High School Diploma or equivalent required
- Minimum six months Reception experience and/or performing clerical and typing tasks or an
equivalent combination of education and experience
PHYSICAL AND MENTAL REQUIREMENTS:
- Excellent phone etiquette and verbal communication skills; able to meet and deal with the public in
- Pleasant and efficient manner
- Knowledge of office methods and procedures
- Ability to perform basic receptionist/clerical tasks
- Ability to operate office equipment, e.g., personal computer, facsimile machine, copier, scanner
postage meter
- Proficient in Microsoft Office programs
Ormond Beach, FL
1
Monday, February 10, 2025
Direct Hire
Direct Hire
Friday, January 31, 2025
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