Administrative Assistant

Seeking a candidate who currently has career administrative experience and who values the importance of the required skills, organization and preparation duties for this position. Our client is a multi-billion dollar information technology (IT) company supporting a large federal contract with a well-known division of the Department of Homeland Security. This is a long-term contract position located in Washington, DC, with renewals scheduled through September 2023.

Daily responsibilities
- Primarily supports the Deputy Assistant Commissioner (DAC), and at times 1-2 other executives (to include the AC and Chief of Staff)
- Schedule travel arrangements, prepare travel notebook, and voucher trips upon return
- Keep Outlook calendars updated
- Maintain OneNote daily Briefing Books for the AC and DAC (updating them as necessary, on a daily basis)
- Provide bi-weekly & weekly reports
- Attend various meetings with the DAC (i.e. Daily Exec. Brief, Budget Mtg., etc.), taking note of action items as necessary
- Request/prepare meeting materials for both the AC and the DAC on a daily basis (usually NLT the evening before the meeting)
- Occasionally prepare meeting material for Chief of Staff and/or Executive Directors (on an as needed basis)
- Compile/Update Leave calendar (via excel) and disseminate on a weekly basis
- Schedule Conference rooms (occasionally) and assist with maintaining the schedule of the Executive Suite
- Answers phone
- Other tasks as assigned (i.e. assist with event preparation, meeting set-up, providing assistance to other staff , etc.


Required Skills

- US Citizenship is required due to government clearance
- Ability to pass DHS Background Investigation (including police and credit check)
- Must have a DoD Secret or ability to obtain one
- BS Degree or higher and 8+ years of relevant experience
- Strong writing and communications skills
o Ability to write meeting minutes, develop and update project schedules, stoplight charts, project tracking sheets
o Ability to develop and format PowerPoint presentations
o Must be proficient to advanced with SharePoint in order to maintain and update the SharePoint site
o Draft executive summaries, abstracts, short memoranda, synopsis, etc.
- Ability to conduct research
- Program Management Support - Ability to provide assistance to senior team members in the planning and management of programs
- Strong proficiency in SharePoint and MS Suite (Word, Excel, PowerPoint, and Visio) as well as Adobe Acrobat Professional, etc.
- Ability to adapt to rapidly changing workload and work independently to provide assistance on multiple projects simultaneously
- Ability to maintain version control and knowledge management in a fast-paced environment where numerous deliverables are being produced, revised, and updated simultaneously
- Ability to develop templates and checklists that enable the production of consistent, high quality deliverables
- Ability to develop infographics to convey complex information in easily digestible formats
- Provide administrative support
- Experience with Concur is a plus

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Location

Washington, DC

Openings

1

Anticipated Start Date

Monday, October 29, 2018

Anticipated Duration

12+ Months

Date Posted

Friday, September 7, 2018

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Elite Technical Services, Inc. participates in the E-Verify program to confirm the employment eligibility of all persons hired. This means that we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Elite Technical Services, Inc. will not use E-Verify to pre-screen job applicants.

Elite Technical Services, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.